Privacy Policy

1. Data protection at a glance

General information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data includes all data with which you can be personally identified. Detailed information on data protection can be found in the policy set out below.

Data collection on this website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the site operator. You can find the operator’s contact details in the section “Information about the controller” below.

How do we collect your data?
On the one hand, your data is collected when you share it with us, for example by entering it into a contact form. Other data is recorded automatically or after your consent when you visit the website. This mainly includes technical data (e.g. browser, operating system, time of page access). These data are collected automatically as soon as you visit this website. We use Plausible Analytics to gather anonymous usage statistics. The tool tracks overall trends in site traffic and does not create visitor profiles.

What do we use your data for?
Part of the data is collected to ensure the website is provided without errors. Other data can be used to analyze user behavior.

What rights do you have regarding your data?
You have the right to receive information about the origin, recipient, and purpose of your stored personal data at any time, free of charge. You also have the right to request the rectification or deletion of this data. If you have given consent to data processing, you can withdraw this consent at any time with effect for the future. Furthermore, under certain circumstances you have the right to request the restriction of processing of your personal data. You also have the right to lodge a complaint with the competent supervisory authority.

You can contact us at any time about this or other questions concerning data protection.

2. Hosting

External hosting via Netlify

We host this site with an external provider. Personal data collected on this website is stored on the servers of our hosting provider. This may include IP addresses, contact requests, meta and communication data, contractual data, contact details, names, website access logs, and other data generated via a website.

The use of an external hoster is based on Art. 6(1)(b) GDPR (performance of a contract) and Art. 6(1)(f) GDPR (legitimate interest in a secure, fast, professional website). Where consent has been obtained, processing takes place exclusively on the basis of Art. 6(1)(a) GDPR and Section 25(1) TDDDG, insofar as consent covers storage of cookies or access to information on the user’s device. Consent can be withdrawn at any time.

Our hoster processes your data only insofar as necessary to fulfill service obligations and follows our instructions. Log files are stored for a maximum of 30 days. More details: Netlify, Inc., 512 2nd Street, Fl 2, San Francisco, CA 94107 (Privacy: https://www.netlify.com/privacy/, GDPR: https://www.netlify.com/gdpr/). We have entered into a Data Processing Agreement with Netlify.

3. General information and mandatory disclosures

Data protection

We treat your personal data confidentially and in accordance with statutory data protection regulations as well as this policy. When you use this website, various pieces of personal data are collected. This data policy explains what information we collect and what we use it for, as well as how and for what purpose it happens.

Please note that data transmission over the Internet (e.g. email communication) may be subject to security vulnerabilities. Complete protection against access by third parties is not possible.

Controller information

The controller responsible for data processing on this website is:

CIATA UG (haftungsbeschraenkt)
Arnimallee 7
14195 Berlin
Germany

Represented by Managing Director Prof. Dr. Tim Landgraf

Email: hello@ciata.io

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data.

Storage period

Unless a more specific retention period is stated within this privacy policy, we store your personal data until the purpose for processing no longer applies. If you request deletion or withdraw your consent, your data will be deleted unless we have other legally permissible reasons for storing it (e.g. retention periods under tax or commercial law). In such a case deletion takes place after those reasons no longer apply.

Legal bases for processing

Where you have consented to processing, we rely on Art. 6(1)(a) GDPR. If processing is necessary to fulfill a contract or pre-contractual measures, Art. 6(1)(b) GDPR is the basis. For compliance with legal obligations, Art. 6(1)(c) GDPR applies. In cases where processing is necessary to protect our legitimate interests or those of a third party, we rely on Art. 6(1)(f) GDPR.

Revoking your consent to data processing

Many data processing operations are only permitted with your explicit consent. You may withdraw consent at any time. The lawfulness of processing carried out before withdrawal remains unaffected.

Right to object under Art. 21 GDPR

If data processing is carried out on the basis of Art. 6(1)(e) or (f) GDPR, you have the right to object at any time on grounds relating to your particular situation. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms, or the processing serves the establishment, exercise, or defense of legal claims.

Right to lodge a complaint with the supervisory authority

In the event of GDPR violations, data subjects have a right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, place of work, or the place where the alleged infringement took place.

Right to data portability

You have the right to receive data we process automatically on the basis of your consent or for the performance of a contract in a common, machine-readable format or to have it transferred to a third party. If you request the direct transfer of the data to another controller, this will only be done if technically feasible.

SSL/TLS encryption

For security reasons and to protect the transmission of confidential content, such as inquiries you send to us, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the browser address line switching from “http://” to “https://” and by the lock symbol in the browser line.

4. Data collection on this website

Server log files

The provider of the site automatically collects and stores information in server log files that your browser automatically transmits to us. These are:

• Browser type and version
• Operating system
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

This data will not be combined with other data sources. Collection is based on Art. 6(1)(f) GDPR; the website operator has a legitimate interest in the technically error-free presentation and optimization of the site.

Contact form

If you submit inquiries via our contact form, the information you provide, including contact details, will be stored to process the inquiry and for follow-up questions. We do not share this data without your consent.

Processing is based on Art. 6(1)(b) GDPR if your request is related to contractual measures. In all other cases it is based on our legitimate interest in effectively processing requests (Art. 6(1)(f) GDPR) or your consent (Art. 6(1)(a) GDPR) if requested. The data remains with us until you ask us to delete it, withdraw consent, or the purpose for storage ceases to apply. Mandatory statutory provisions - especially retention periods - remain unaffected.

Requests via email or phone

If you contact us by email or phone, the personal data you share (e.g. name, inquiry) will be processed for the purpose of handling your request. We do not pass on this data without your permission. Processing is carried out on the basis of Art. 6(1)(b) GDPR or, where not applicable, on our legitimate interest in handling requests (Art. 6(1)(f) GDPR).

5. Analytics

We use the privacy-friendly analytics tool Plausible to understand how the site is used. Plausible does not set cookies and does not store personal data. Instead, it aggregates anonymous usage statistics such as page views, referrers, device types, and approximate geolocation. The data is processed on servers located in the EU. More information: https://plausible.io/data-policy.